Your new company

Your new role

• Provide comprehensive administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.

• Handle incoming and outgoing communications on behalf of executives, including emails, phone calls, and correspondence.

• Organize and prepare for meetings, including drafting agendas, taking minutes, and ensuring follow-up on action items.

• Maintain and organize important documents, files, and records, ensuring confidentiality and security.

• Assist in planning and coordinating company events, conferences, and other special projects.

• Prepare and submit expense reports, ensuring accuracy and compliance with company policies.

• Support executives with various projects, including research, data analysis, and presentation preparation.

What you'll need to succeed

• Bachelor's degree preferred.

• Minimum of 3-5 years of experience as an executive assistant or in a similar administrative role.

• Excellent organizational and time-management skills.

• Strong written and verbal communication skills in both English and Japanese.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to handle sensitive information with discretion and maintain confidentiality.

• Strong problem-solving skills and attention to detail. Ability to work independently and as part of a team.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV at Keicelyn.Alvarez@hays.co.jp, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.